Position Summary

ITC-Diligence International is a family-owned business with a vision of significant and sustainable growth while still being rooted in its core values: Integrity, Resilience, Resourcefulness, Commitment, and Leadership. Our mission is to inspire a passionate team rooted in unparalleled global trade services tailored to exemplify our customer’s experience as their advocate throughout the international trade community.

We are seeking a motivated and outgoing Executive Assistant to join our team. In this role, you will provide support to our Chief Executive Officer (CEO) ensuring ITC has all the information and resources needed to perform their best. Your responsibilities will include a variety of administrative activities that include, but are not limited to marketing and outreach activities, collaboration of industry professionals, and managing a high level of confidentiality and trust within ITC’s organization. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 

Responsibilities

• Scheduling and Calendar Management for maximizing productivity with daily activities as well as accounting for meeting minutes. 
• Travel Coordination (local and out of state/country) for transportation, air travel, and hotel accommodations.
• Data Entry and CRM Management (Sales Force/Brevo) for monitoring department productivity. 
• Collaboration of trade associations to participate in nonprofits and community outreach. 
• Coordinate and manage industry events ranging from 10 person dinners to 500 people conferences with speeches by industry experts that help promote the FTZ Industry. 
• Develop, update, and maintain relevant office procedures such as office supplies, employee onboarding, and client onboarding.

Qualifications 

• High school diploma/GED required, associate degree or administrative training is preferred. 
• Previous experience as an Executive Assistant or in a similar position is preferred. 
• International Trade Experience is a plus.
• Excellent computer skills and knowledge of Microsoft Applications. 
• Highly organized with excellent time management skills and the ability to prioritize projects.